Turn tutor hours into invoices before Friday disappears.
TutorLedger connects the messy middle between tutor time entries and client invoices: client-specific rates, missing session checks, low-hours tutors, and Square-ready billing summaries without a full per-seat time-tracker rollout.
Validation page: no payroll movement yet. The first beta is an invoice reconciliation/export layer for the tools tutoring businesses already use.
TutorLedger closeout
38 sessions ready to bill
Maya · SAT Math
1.5h · client rate $95/hr
Leo · writing specialist
Client missing from Gusto project
Ari · college essays
Different family rate this month
Billing closeout
“3 missing client fields fixed. Export Square invoice draft + tutor payroll reconciliation.”
Narrow customer
Small tutoring agencies and educational consultants with part-time tutors, Gusto time/payroll, and Square or similar client invoicing.
Paid problem
Manual client invoice calculation burns owner time, leaks billable hours, mishandles client-specific rates, and makes per-seat tools feel overpriced for occasional tutors.
Landing test
Join the waitlist to test whether operators want a focused reconciliation/export layer before anyone builds scheduling, payroll, or accounting software.
How it works
Keep your tutoring stack. Replace the invoice archaeology.
Collect tutor hours
Import from Gusto projects, paste a sheet, or let tutors submit a tiny session form with client, student, date, and notes.
Map clients + rates
Apply family or contract-specific rates, flag blank clients, and catch sessions that do not belong on the invoice.
Generate invoice drafts
Create Square-ready line items and a clear review packet before the owner sends invoices.
Reconcile closeout
Compare billed sessions with tutor payroll/time so forgotten hours and duplicate entries do not quietly leak revenue.
Community evidence
This page is based on public complaint threads, not invented pain.
The strongest signal: a tutoring/education operator already named the stack, the manual invoice step, and the pricing mismatch. TutorLedger tests whether that narrow pain is worth building for.
A small educational consulting business uses Gusto for time and Square for invoicing, then manually calculates client invoices from tutor-entered projects — “super time-consuming and a pain.”
A six-person office tracks client hours in Excel, but the database is clunky and people forget to log hours, making client attribution unreliable.
Operators describe invoice chasing as end-of-month mental load, reinforcing that billing admin becomes painful when the handoff is manual.